🔧 Industry Expertise

Accounting & Tax Solutions for Trucking

From owner-operators to fleet carriers — we handle the books, taxes, and compliance so you can focus on the road ahead. Trusted by trucking businesses across the U.S.

Expert Financial Guidance for Owner-Operators & Trucking Companies

The trucking and transportation industry comes with a unique set of financial and tax obligations that most general accountants simply aren’t prepared to handle. From per diem deductions and IFTA fuel tax reporting to depreciation on trucks and trailers and managing income from multiple loads and brokers, trucking businesses require specialized accounting support built around how the industry actually operates.

At Volkan & Associates Inc., we work with owner-operators, small fleets, and growing trucking companies across the Greater Houston area and throughout the United States. Whether you’re hauling under your own authority or leased to a carrier, we keep your books accurate, your taxes minimized, and your compliance current — so you can keep moving without financial distractions.

Personalized Accounting & Tax Solutions

IFTA (International Fuel Tax Agreement) quarterly reporting and fuel tax compliance across multiple states
Per diem deductions for overnight travel — correctly calculating and documenting meals and lodging expenses
Depreciation and Section 179 deductions for trucks, trailers, and heavy equipment purchases
Tracking income from multiple brokers, load boards, and direct shipper contracts
Self-employment tax obligations and quarterly estimated payments for owner-operators
Separating business and personal expenses, managing LLC or corporation structure for liability and tax efficiency

Our Services for Trucking Businesses

Business & Personal Tax Preparation

Accurate federal and state tax returns for owner-operators, single-truck LLCs, small fleets, and incorporated trucking companies.

Bookkeeping & Expense Tracking

Clean monthly books with load income reconciliation, fuel cost tracking, maintenance expense categorization, and per diem calculations.

IFTA Quarterly Reporting

We prepare and file your IFTA fuel tax returns accurately and on time — tracking mileage and fuel purchases across all jurisdictions.

Tax Planning & Depreciation Strategy

We maximize your deductions on truck and trailer purchases using Section 179 and bonus depreciation — and plan your tax liability year-round.

Payroll Services

On-time payroll for your drivers and staff — including quarterly filings, W-2s, and 1099s for owner-operators leased to your company.

IRS Representation & Tax Debt Resolution

Facing an IRS audit or notice? As an Enrolled Agent, we represent you before the IRS and work to resolve issues quickly and professionally.

Why Trucking Businesses Choose Volkan & Associates

IRS Enrolled Agent with Full Representation Authority

We represent you in all IRS matters — not just file your return. When IRS issues arise, we handle them so you can stay on the road.

Trucking Industry Knowledge

We understand IFTA rules, per diem deductions, owner-operator tax obligations, and the specific financial realities of the transportation industry.

Year-Round Support, Not Just Tax Season

From monthly bookkeeping to quarterly IFTA filings, we are your financial partner every month of the year.

Affordable, Transparent Pricing

Clear, upfront rates with no surprise fees — professional accounting support sized for owner-operators and growing fleets alike.

Frequently Asked Questions

What is IFTA and do I need to file it?

IFTA — the International Fuel Tax Agreement — is a reporting requirement for commercial vehicles that operate in two or more member jurisdictions (U.S. states and Canadian provinces). If your truck has two axles and a gross vehicle weight over 26,000 lbs, or has three or more axles regardless of weight, you are required to file quarterly IFTA returns. These returns calculate the fuel tax you owe or are owed based on miles driven and fuel purchased in each state. We handle your IFTA filings every quarter so you stay compliant and avoid penalties.

Can I deduct per diem as an owner-operator?

Yes — owner-operators who are away from their tax home overnight for business purposes can deduct a per diem for meals and incidental expenses. The IRS allows a standard per diem rate for transportation workers (currently 80% deductible). Proper documentation of your travel days and routes is essential. We calculate your per diem deduction correctly and ensure it's fully captured on your tax return.

Should I operate my trucking business as an LLC or S-Corp?

Most owner-operators start as a sole proprietor or single-member LLC. Once your net income consistently exceeds $50,000–$60,000 per year, an S-Corporation election can significantly reduce your self-employment tax burden by splitting income between a reasonable salary and owner distributions. We analyze your actual numbers and recommend the right structure — then handle all the setup and filings to make the transition seamless.

How do I handle depreciation on my truck and trailer?

Trucks and trailers used in your business are depreciable assets. Under Section 179, you can deduct the full purchase price of qualifying vehicles in the year of purchase rather than spreading it over several years. Bonus depreciation may also apply. These deductions can dramatically reduce your taxable income in years when you make large equipment investments. We track all your equipment, manage your depreciation schedules, and apply every available deduction to your return.

Ready to Get Started?

Schedule Your Free Consultation

Tell us about your trucking operation. We'll build a tax and accounting plan tailored to your routes, fleet size, and business structure.

Free Consultation

Speak with an IRS Enrolled Agent about your contractor tax and accounting needs — no obligation.

or call us directly

Our Tax & Accounting Services

Individual Tax Preparation
Business Tax Preparation
Bookkeeping Services
Payroll Services
ITIN Application
Tax Debt Resolution
IRS Representation
Tax Planning
International Tax

Other Industries We Serve

Why Trucking & Transportation Businesses Choose Volkan & Associates

Whether you’re just starting out or managing a multi-crew operation, we have the right plan for you.

Tax, Bookkeeping, Payroll

New Business Formation

Business & Compliance